Be Prepared

Snow! The weather men were going crazy with warnings of a big storm. I ran to the market and was surprised to find NO bananas, bare shelves and frazzled people zipping around the store. I got a couple cans of soup, crackers, red bananas (that is all that was left) and hoped we wouldn’t be snowed in long. Winter often bring a storm or two our way, why aren’t we prepared for this? www.Fema.gov has great resources for your family to handle these storms any that come our way in an organized way. By the way, although it is cold today there is NO snow…..

From www.FEMA.gov

Emergency Checklist
Prepare a Disaster
Supplies Kit
Assemble supplies you might need in an
evacuation. Store them in an easy-to-carry
container such as a backpack or duffle bag.
Include:
o A supply of water (one gallon per
person per day). Store water in
sealed, unbreakable containers.
Identify the storage date and replace
every six months.
o A supply of non-perishable packaged
or canned food and a non-electric
can opener.
o A change of clothing, rain gear and
sturdy shoes.
o Blankets or sleeping bags.
o A first aid kit and prescription
medications.
o An extra pair of glasses.
o A battery-powered radio, flashlight
and plenty of extra batteries.
o Credit cards and cash.
o An extra set of car keys.
o A list of family physicians.
o A list of important family information;
the style and serial number of
medical devices such as pacemakers.
o Special items for infants, elderly or
disabled family members.
o Find out which disasters could
occur in your area.
o Ask how to prepare for each disaster.
o Ask how you would be warned of
an emergency.
o Learn your community’s
evacuation routes.
o Ask about special assistance for
elderly or disabled persons.
Also…
o Ask your workplace about
emergency plans.
o Learn about emergency plans for
your children’s school or day care
center.
Create an Emergency
Plan
o Meet with household members to
discuss the dangers of fire, severe
weather, earthquakes and other
emergencies. Explain how to
respond to each.
o Find the safe spots in your home
for each type of disaster.
o Discuss what to do about power
outages and personal injuries.
o Draw a floor plan of your home.
Mark two escape routes from each
room.
o Show family members how to turn
off the water, gas and electricity at
main switches when necessary.
o Post emergency telephone numbers
near telephones.
o Teach children how and when to
call 911, police and fire.
o Instruct household members to turn
on the radio for emergency information.
o Pick one out-of-state and one local
friend or relative for family members
to call if separated during a disaster
(it is often easier to call out-of-state
than within the affected area).
o Teach children your out-of-state
contact’s phone numbers.
o Pick two emergency meeting places.
1) A place near your home in case
of a fire.
2) A place outside your neighborhood
in case you cannot return
home after a disaster.
o Take a basic first aid and CPR class.
o Keep family records in a water and
fire-proof container.

Where to Start

So many times we procrastinate on a project because we don’t know where to start or we just don’t think we will have enough time to complete it. Two tricks I share with my clients are to either set a timer for 20 minutes (and be amazed by what you accomplish) or try to complete the first 5 steps of the project.

Five Organizing Tips to Save You Money

Let’s face it, clutter happens. Life is fast paced and filled with an overload of information to manage. Here are someways to stay organized and save money.

1) Take the time to organize the garage. Without a sense of order in the garage, you will spend money on buying duplicate items because you cant find them. If you cant park the car in the garage you will spend unnecessary money on car washes.

2) Sift through the mail as soon as you receive it. Get rid of junk mail and put bills in a ‘to pay’ file or pile. Mark bill due dates on your calendar or write the checks immediately and put the date to mail the bill on the outside of the envelope. This will prevent late fees.

3) Costco sends out a coupon book once a month, only some coupons can be used each week. Don’t miss out on coupon savings. Keep coupons, discounts and gift cards in a plastic envelope in the pocket of your car door.

4) Make a weekly meal plan and shop once a week. This will prevent extra trips to the grocery store (save on gas) and you will be less likely to make impulse purchases.

5) Organize your kitchen. Know what is in your pantry and refrigerator. You will save by not buying duplicate items and you will save money by not throwing away spoiled food that you forgot about or could not find.

No More Cleaning Out Files….Freedom Filer Saves You Time

Brenda Leigh Johnson’s Power Office In Five Easy Steps

Hey why not? You are in your office sometimes more than your bed. Your seat should be plush, your computer screen large and your lighting good. Okay well that could be any old office. What makes a power office like Brenda’s in The Closere? First, have all your resources to meet your goal in arms reach whether it is files, books, or a list of contacts. Secondly, remove all distractions like those bills, permission slips and yes the open window of Facebook and chat. Close your office door to prevent unwanted interruptions. Third, have all the equipment to do your job in excellent working order. A slow computer or broken printer can impact your productivity (I know this is basic, but all last week my printer was broken, I spent more time in the office trying to fix it than getting anything else done). Fourth, add some color or personal touch to your office. A colorful picture, family photo, soft music or a plant in your office can accelerate your creativity. Just don’t overdue it or it will become clutter and create distraction (Brenda has a wedding picture with Fritz). Lastly, create a flow to your work. Group like items in drawers or on the desk top or in your black shoulder bag. Quickly locating items will reduce the chaos of your workday. I know I said five steps, but I am adding one more…..Have water or a bit of sugar handy to keep your body going throughout the day…..

Organize a Drawer Quickly and For Free

Do you have some small jewelry boxes hanging around from Christmas? Or cardboard boxes from pasta or cereal in your pantry?
Catch your drawer clutter by lining boxes side by side to separate the contents of the drawer.

Organizing Tools To Help You Start The New Year Right…….

Are You Riding To A Finish Line?

My daughter has been taking horseback riding lessons for over two years.  Recently her teacher had to take a leave of absence and arranged for a long term substitute teacher.  The first class with this teacher was a shift in my outlook.  To my seven year old daughter the teacher asked, “How long have you been riding? What do you like to do the most? What is your goal?”  Wow it was mind blowing. We never had a goal. I mean my daughter loves horses, I don’t want to buy one so we have her in lessons once a week.  But really what was the goal of these weekly lessons?  Comfort on the horse?  Increasing skills to compete in shows?  How many other things are my kids doing (or me for that matter) without goals.

It got me thinking…how many mornings do I get my coffee and sit at the computer hoping that a customer has contacted me.  I anxiously search my emails for that corporate client that will need me for 25 hours a week.  Really? I might as well dress in a fairy costume and wave my wand.   Goals are so important.  Without them how do you know what you are working toward? How do you measure your success?  Benchmarks keep us rolling forward and allow us to grow.  It keeps us from becoming stagnant.  And it makes us stretch our comfort zone reaching goals that now may seem way out of reach.

So I challenged myself and I challenge you

1) Each day before you leave your desk, create a list of things you want to accomplish the next day.

2) Write down everything you can think of, don’t let the 8 hours of daily work time stifle you.  You will be surprised how much more you will accomplish with a long list in front of you.

3) Break down large or long term goals into smaller goals that keep you inching toward your end result.  For example, I would like to be interviewed on the local news about increasing productivity.  A smaller goal would be writing articles for local papers to be well known by the media or making contacts at the news station and building credibility.

4) As you write down your smaller goals ask yourself, “Why am I doing this?  Is this helping me reach my end goal?”   If your clients don’t hangout on facebook do you need to be maintaining a fan base there?

We are all balancing many parts of our lives.  We start just doing them, day in and day out.  But WHY?  When was the last time you asked yourself ‘What is my goal’.

Clear Your Mind, Clear the Clutter

NBC Nightly News featured a segment with Dr. Peter Whybrow, director of the Semel Institute for Neuroscience and Human Behavior at UCLA and physician-in-chief of UCLA’s Resnick Neuropsychiatric Hospital. Whybrow discussed how the need to amass belongings is an impulse that begins in the brain.

http://www.semel.ucla.edu/article/10/nov/09/clear-your-mind-clear-your-clutter

Keep Your Emails Organized

Having an organized email box will save you time and allow you to reference information that you need quickly.  It is important to treat emails in your inbox like the mail you get from the mail box.  Quickly make a swift review of what has arrived and delete what doesn’t need your attention.  Files for emails are an easy way to categorize your mailbox.  Examples of work folders are:  expenses, prospective clients, class ideas, and social networking.  Personal files are also important.  You may have files for different senders or family members.

Rules are another wonderful way to organize your emails.  (in Outlook Rules are under the Tools tab)  Rules in your email system can color code emails from specific senders or file emails directly into folders for  later reference as soon as they are received, skipping the inbox completely.    This is a great way to manage promotional emails from office supply stores.  Using rules have the emails from the supply store sent directly to a folder labeled ‘coupons or discounts’.  When it is time to restock your office supply inventory you can easily reference this folder for appropriate discounts and sales.  Creating a rule like this one will eliminate a lot of distraction as you sort through your daily emails.

Invitations or announcements of upcoming events via email are easy to handle in Outlook.  They can be dragged to the calendar tab, a new event window opens and you are quickly able to place it in your calendar.  You can even set a reminder for a week prior to the event if you have not yet decided if you can attend yet.  When the reminder date alarms, you can then RSVP as you find appropriate.

Set a daily goal for yourself to minimize the amount of emails left in the inbox.  Usually there are a few that just need followup that you don’t have time to complete that day.  Start with 25 and see if you can eventually reach 10 at the end of each day.  Eliminate any promotional emails or email newsletters that are not something you are finding beneficial.

An organized email box is just another way to reduce the chaos and clutter that can fill the day of any busy executive.